VENDOR BOOTH SET UP TIPS

Posted by Kristen Parker on

Tips to Help You:

Finding the right equipment can be difficult for new and seasoned vendors. Our vendor tips will help you succeed at any event you choose to attend throughout your career whether you choose to set up at outdoor markets, arts and craft shows, fairs and rodeos, festivals, markets, farmer’s markets, street fairs or any other event!

Our tips are based on thorough research of various special event vendor requirements in Texas, as well as experiences at our hosted events!

Customers and attendees respond exceptionally well to vendor booths that are well planned, safely designed and organized! Help increase your sales by reviewing our tips below:

NOTE: We do not receive referral compensation for any of the items listed and are not an affiliate company.

10×10 Straight Leg Canopy Tent

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Make sure your 10 ft x 10 ft canopy tent is a straight leg canopy! It should be 10×10 at the top and at the bottom. Beware of the 10 ft x 10 ft BASE tents. Any solid color top and corporate logos are allowed at our markets. See the video below:

Canopy Tent Weights

TEMPORARY: “2 Hole” Concrete Cinder Blocks

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Texas Trade Days, LLC loves helping new vendors get started through our markets, so we allow “start-ups” to use these cinder blocks temporarily before making the investment for the sandbag weights. Think Safety First!

The photo below shows unapproved weighting on the tent (left arrow) that is only at 5 lbs on the leg. It also shows unsafe use of the concrete cinder blocks (right arrow).

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AVOID: “Donut” Plate Weights for Canopy Tents

These weights are found in the same aisle as the canopy tents in the camping section. Texas Trade Days, LLC requires 35-45 lbs of weight per leg in case of windy conditions. We DO NOT recommend using these for your vendor booth tents! See why in our video below:

MUST GET: Sandbag Tent Weights

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These are one of the more commonly desired types of weights for outdoor markets. You’ll need to fill them with play sand or gravel/river rocks. We strongly recommend our outdoor vendors to use these. Many times, tent staking isn’t possible. One sandbag per leg of your tent is required at our events. Use rope or para-cord to anchor the top of the tent to the weights as well. See our video below:

Do not double bag 2 legs and leave the remaining 2 legs unweighted!

Carts & Dollies

Using carts and dollies to help you transport your equipment and products to your vendor booth space will help you save a lot of time and effort when you aren’t able to park near your booth space. These carts can be found at a variety of stores like Wal-Mart and Academy. See our video below:

6 ft Commercial Folding Tables

White commercial folding tables can be found anywhere. You’ll want to make sure everything locks in place and will release prior to purchasing. You don’t want to find issues the day of your market.

Fitted Table Covers

Where to Find:  Try eFavormart.com and Amazon

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Table cloths seem like an easy purchase, but getting the right one for our weather conditions can be an expensive task. You want table covers to be long enough to hide your storage boxes, coolers, packaging supplies and anything else that may clutter your booth. You also need them to stay put in windy conditions and not to ruin if a rain cloud is overhead.

Custom Banners

Where to Find: Local sign shop or EZ Up

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You definitely want to advertise who you are to market customers as they walk by and a nice looking banner that clearly states who you are and what you sell is key. Many markets have size maximums that are around 2×10ft to 3×10ft.

A 2×10 ft banners are hung from a canopy tent top on the inside back frame or outside front frame. A 2×6 or 3×6 ft banner is usually hung from a front facing table.

EZ Up has a custom banner printing service that’s pretty reasonably priced as well and their banners are designed to be hung from their canopy tents. You’ll want to talk to them about pricing first.

Outdoor Booth Design Tips:

Selling outdoors can be fun and challenging. However, you usually have more flexibility with your booth design. Outdoor events can be a great way to use your large grid and shelving systems, sidewalls as dividers, larger signage and more! Just keep in mind the amount of time you are given by the event to set up and tear down. Texas Trade Days, LLC gives vendors 2 hours to set up and about 1.5 hours to tear down.

Here are some of our favorite set ups we found online!

When vendors have professional, safe and well designed booth spaces, customers respond more positively and become more confident when shopping your booth. Combine it with a friendly attitude and willingness to help your shoppers, it’s definitely worth the additional cost for a well planned booth design! We hope these tips help you!


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