Click here for the official PDF copy of the 2018 Texas Trade Days Vendor Policy and Rules

NOTE: The 2018 Texas Trade Days Vendor Policy and Rules has been updated on 06/22/2018. New video is coming soon.

Texas Trade Days
Policy and Rules 2018
P.O. Box 591776 Houston, TX 77259 • www.TexasTradeDays.com • texastradedays@gmail.com

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EFFECTIVE DATE: January 1, 2018 (includes mid-year changes, clarification & additions)

APPLICABILITY OF THIS POLICY: This policy applies to all Texas Trade Days events and applications. The signing and submitting of any Texas Trade Days vendor application is a statement the vendor has read, understands and agrees to this policy in its entirety.

OVERVIEW: Owner, Kristen M. Parker, has certificates of operation under the assumed name of Texas Trade Days on file with Galveston and Harris County, TX; a Texas Sales and Use Tax Permit from the Texas Comptroller of Public Accounts under the location name of Texas Trade Days; and carries General Business Liability Insurance for Texas Trade Days.

The Owner, Kristen M. Parker, is referred to as the Owner throughout this policy. The Owner has full authority over Texas Trade Days and will enforce all policies outlined. This policy may be revised or amended at any time without notice. Current policy will be posted on Texas Trade Days website and it is the vendor’s responsibility to check for any policy updates.

The Owner reserves the right to deny acceptance of any application or membership for any reason and reserves the right to revoke an application or membership at any time. For the best interests of the event or venue, and at the discretion of the Owner, any vendor violating this policy may not be accepted for future events with Texas Trade Days. Texas Trade Days requires all vendors and their guests to abide by this policy.

PERMITTED TYPES OF VENDORS:

  • Commercial Vendors: All vendors selling new, handmade, resale and second-hand items that may or may not be altered from its original state for-profit as a business or a hobby whether registered as a business entity with the Secretary of State, Sole Proprietor, Independent Contractor, or Individual.
  • Food Vendors: All vendors selling consumable foods.
  • Trader Vendors: All vendors selling personally owned second-hand items in their original state and unaltered in any way.
    • Accepted at certain events.

ADVERTISING REQUIREMENTS:

  • Market will be referred to as Texas Trade Days only. All other variations are not authorized, unless otherwise promoted by the Owner.
  • Vendors will not mislead the public by advertising inaccurate information that deviates from any advertising made by Texas Trade Days.
  • Texas Trade Days will not advertise unconfirmed vendors, activities, concessions, venues, memberships, etc. that is not secured by contracts, agreements, applications, payments, etc.

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VENDOR REQUIREMENTS:

Vendors are required to provide their own tents, tables, chairs, displays, decorations, products, etc. for every event.

TENTS:

  • Required for all uncovered outdoor booths
  • 10×10 straight-leg canopy tents only
    • Solid colors only
    • Corporate, Business, Product Logo Covers are allowed
  • 40 pounds of weight per tent leg required (06/22/2018)
    • Retail bagged sand, fitness free weights, improper weight amounts, lack of weights, unsafe use of concrete cinder blocks are not authorized.
    • Any vendor found not having proper weights and/or amounts may be asked to leave the event without refund. No exceptions.
  • Must be in good condition. Test and inspect prior to event date. (06/22/2018)

DECORATIONS:

  • Table covers are required
    • Bed sheets are not allowed (06/22/2018)
  • Banners larger than 3×10 feet in size are not allowed (06/22/2018)
    • Attached to booth only
    • Standing signs will not block the view of other booths (06/22/2018)
  • Displays, booth design and sales techniques are not allowed to interfere with other vendors.
    • The Owner reserves the right to have any vendor change their setup as needed.

ORGANIZATION:

  • All storage and product boxes must be kept hidden under covered tables or in vehicles
  • Displays, products, storage containers, etc. must be confined to vendor’s booth only
  • Booths and spaces will be kept neat and clean at all times

HAZAROUS EQUIPMENT AND PRODUCTS:

  • Includes, but is not limited to: electric, combustible, generators, heaters, fans, warmers, lighting, printers, engines, fryers, stoves, hot plates, flammable, volatile, etc.
  • Must be preapproved by the Owner
  • Must be kept away from children, customers, other vendors and other items potentially affected by the hazard
  • Must be contained to vendor booth and/or space
  • Must not emit toxic vapors
  • Must be kept well ventilated
  • Must be used in accordance with the manufacturer’s intended use.

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The Owner reserves the right to discontinue vendor use of any hazardous equipment and is not responsible for loss of power to vendor booth, loss of vendor sales, damage or injury as a result of the vendor’s use or discontinued use of hazardous equipment.

PERMITS AND OTHER LEGAL DOCUMENTS:

Vendors are responsible for obtaining all legally required permits and documents prior to applying and attending any Texas Trade Days events. Certain permits and/or permit requests are required to be submitted with vendor applications. (06/22/2018)

TEXAS SALES AND USE TAX PERMITS

In accordance with the Texas Administrative Code (Title 34, Part 1, Ch 3, Subchapter O, Rule 3.286, Sect. a, Subsection 11(A)), Texas Trade Days and its Owner requires all market vendors prominently display their original permit at their booths and collect/report their own sales and use tax. Texas Trade Days and the Owner WILL NOT COLLECT OR REPORT ANY VENDOR’S SALES AND USE TAX FOR ANY REASON AT ANY TIME and is not responsible for vendor’s failure to obtain their Texas Sales and Use Tax Permit. (06/22/2018)

Subsection b (1) of the same code, “(b) Who must have a sales and use tax permit.

(1) Sellers. Each seller who is engaged in business in this state, including itinerant vendors, persons who own or operate a kiosk, and sellers operating temporarily in this state, must apply to the comptroller and obtain a sales and use tax permit for each place of business operated in this state.”

NON-FOOD VENDORS:

Texas Sales and Use Tax Permits issued by the Texas Comptroller of Public Accounts for all taxable goods and services must be submitted to the Owner at the time of application.

  • THIS IS NOT YOUR IRS FEIN/EIN NUMBER
  • Required by the Texas Administrative Code (Title 34, Part 1, Ch 3, Subchapter O, Rule 3.286, Section a, Subsection 11(A)) (06/22/2018)
  • Owner WILL NOT UNDER ANY CIRCUMSTANCES COLLECT OR REPORT ANY VENDOR’S SALES AND USE TAX FOR ANY REASON AT ANY TIME. Vendor’s are responsible by law for their own collection and reporting of state and local sales taxes to the Texas Comptroller of Public Accounts.
  • Excludes: Direct Sales (MLM) Independent Contractors, Secondhand Sellers of UNALTERED items, Whole Food Sellers of UNALTERED produce. (06/22/2018)
  • Permit must be currently active
  • New permit applicants can submit their confirmation page which includes vendor’s contact information, Taxpayer ID and Location (business) Name that matches the business name the vendor will use.

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  • TRADER VENDORS:
    • Trader vendors are defined as garage and yard sale sellers. Products resold or traded are pre-owned and unaltered from their originally purchased state and not sold as a business.
    • All vendors reselling or trading personally owned items are to adhere to this policy, unless otherwise stated in each section of this policy. Trader vendors are not required to have a Texas Sales and Use Tax Permit provided they do not alter any resold or traded, personally owned item in any way. Once an item is altered or state sales limitations are met, a sales tax permit is required. (06/22/2018)
    • Trader vendors should be sure their items to be resold or traded are clean and in good repair. If any items are not in good repair, disclosure to buyers is required. Honesty is important to our customers and community. Swindling will not be tolerated. Any trader vendor accused of swindling will be removed from the event immediately without refund.

FOOD VENDORS:

  • COMMERCIAL KITCHENS ONLY (06/22/2018)
  • Must have a temporary health permit issued by the State, County or City in which the event is held, issued for the event date for Texas Trade Days that the vendor is to attend.
  • COTTAGE KITCHENS ARE NOT ALLOWED BY LAW (06/22/2018)
  • Must submit a Certificate of Insurance to the Owner listing Texas Trade Days as an ADDITIONAL INSURED. No exceptions.

INSURANCE:

Vendors are strongly encouraged to carry general business liability insurance with a minimum of a $1,000,000 aggregate.

  • Insured Vendors: Required to provide the Owner a Certificate of Insurance naming Texas Trade Days as a Certificate Holder that covers the event dates the vendor will attend.
    • Some vendors may be required by the Owner to list Texas Trade Days as an Additional Insured.
    • Vendors are responsible for any additional insurance payments required by their insurance carrier.
  • Uninsured Vendors: You are required to sign a liability waiver prior to attending an event. This waiver will be provided on the application or as an additional form.

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PROHIBITED INDOOR EQUIPMENT:

Any equipment that poses a safety hazard to persons or property. Convention/Expo style equipment is not allowed, unless expressly authorized by the Owner. The Owner reserves the right to decide whether to allow vendor usage of certain indoor equipment at the time of setup; restrict, change or prohibit certain equipment at any time. Vendor is responsible for ensuring setup is authorized by the Owner.

  • Includes, but is not limited to: grid walls of all sizes, drape/curtain dividers, dressing rooms, large shelves and racks, walls of any type, etc.
  • Prohibited indoor equipment may be used in outdoor booths and/or spaces.

Vendors found to violate this section may not be allowed to participate in the vendor booked event and future events by Texas Trade Days. No exceptions. No Refunds.

VENDOR COMMUNICATION:

Vendors are responsible for ensuring they receive emails from Texas Trade Days. The Owner is not responsible for lost or failed deliveries of emails resulting from email junk/spam filters, third party verification sites, inaccurate emails provided on the vendor application, etc.

It is in the best interest of the vendor to join Texas Trade Days vendor group on Facebook. This is where immediate notices and quick information are delivered to vendors. Vendors can join at www.facebook.com/groups/texastradedaysvendors

Add the following email addresses to your email provider’s address book to help ensure delivery:

texastradedays@gmail.com kristen@texastradedays.com sales@texastradedays.com community@texastradedays.com

EVENT DATES & AVAILABILITY:

The Owner will schedule event dates and times that are in the best interests of the Texas Trade Days and will be announced when available and released quarterly. The Owner does not guarantee any specific date or times of an event that has not been booked by The Owner. Event dates, times and locations are subject to change. (06/22/2018)

TEXAS TRADE DAYS EVENT DAYS:

  • Vendors will be given at least 1.5 hours to set up before the start of the event, as available.
    • Must stop set up at the event start time.
    • Vendors arriving any time within 1 hour before the start time of the event may be considered late.
      • Late arrivals may not be allowed to set up as determined by the Owner without refund.
      • Repeated late arrivals will not be allowed to attend future event without refund.
    • Vendors will be given exactly 1 hour to tear down after the end of the event.
    • Early departure of vendors is not allowed. (06/22/2018)
      • Emergencies: Contact the Owner immediately and prior to tear down. (06/22/2018)
    • Vendors and their guests are required to wear their issued IDs throughout the event in which they are issued for easy identification when vendor IDs are required. (06/22/2018)

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  • Refunds and replacements are not provided for damaged, lost or stolen IDs.
  • Vendor IDs may be confiscated by the Owner and/or assigns at any time. (06/22/2018)

VENDOR BEHAVIOR: (06/22/2018)

  • Always be respectful to the venue officials, Owner, fellow vendors and customers
  • Always respect fellow vendor booths
  • Always clean up after yourself
  • Do not sell your products to other vendors at their booth
  • Keep business discussion discrete, professional and away from other booths. (06/22/2018)
  • Keep comments about situations to yourself.
  • Do not argue with venue officials, the Owner, fellow vendors and customers
  • Keep vehicles out of the way of fellow vendors while loading and unloading
  • Driving through the event area is strictly prohibited (06/22/2018)
  • Contact the Owner immediately if help is needed
  • Children must be supervised at all times.
    • Not allowed in other vendor booths
    • Not allowed to roam freely through the event area
    • Must be on their best behavior
    • Children needing attention must be cared for privately away from the event area and customers

WEATHER CONDITIONS:

  • Be prepared for all types of weather
  • Abide by the suggestions made by the Owner
  • Repeated health and safety risks (even during a single event) may result in the vendor not being allowed to continue the event and attend future event without refund.

FOOD & DRINK:

  • Special Diets: Vendors should bring what they need for the day (06/22/2018)
  • Available Venue Concessions: Help support available concessions by purchasing your lunch from them during the event
  • When concessions are not available for an event, be sure to bring food and drinks
  • The Owner will provide details on the event day website page and/or in the event email to vendors

PETS:

Pets are prohibited from attending Texas Trade Days event with vendors, unless otherwise stated.

  • Vendors are solely responsible for their pets and are responsible for the wellbeing, behavior and any incidents arising from the attendance of the vendor pet.
  • Texas Trade Days will not be held liable for any injury, neglect or death caused by or to the vendor pet.
  • The Owner reserves the right to deny continued attendance at the event of any animal for any reason.

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  • SERVICES ANIMALS ARE ALLOWED UNDER LAW. VENDORS REQUIRING THE USE OF SERVICE ANIMALS ARE SOLELY RESPONSIBLE FOR THE SERVICE ANIMAL AND WILL ABIDE BY ALL APPLICABLE LAWS. (06/22/2018)

SMOKING:

  • No smoking or vaping within the event area or booths
  • Chewing tobacco must be cleanly and discretely discarded in appropriate containers, and kept out of the view of customers
  • Cigarette butts must be picked up

BOOTH MUSIC:

  • Cannot be heard in another booth, unless approved by the Owner.
  • No mature content, explicit versions of songs allowed – Keep it clean
  • No music at booth if music is provided

DRESS CODE AND CONDUCT:

Vendors are not only representing their company, they’re also representing Texas Trade Days. Texas Trade Days believes in the respect of others, leave no trace and professionalism. We want our vendors to reflect our beliefs and be positive role models for our communities.

  • Arrive and Remain fully dressed
  • Be well groomed with good hygiene
  • Clean clothes with a professional appearance
  • Vendors must be on their best behavior (06/22/2018)

Vendors found to violate this section will not be allowed to participate in the vendor booked event and future events by Texas Trade Days. No exceptions. No Refunds.

PRODUCT ACCEPTANCE:

Vendors wishing to participate at Texas Trade Days event are subject to product approval. The Owner will ensure each event has a fair number of each product vendors representing the same high-quality products (ratio-based). Texas Trade Days does not give vendors exclusive rights to be the only vendor available for their product and/or category. (06/22/2018)

  • Product acceptance is based on quality, type and availability of the PRIMARY PRODUCT SOLD by each vendor
  • Priority is given to Handmade, Art, Antique, Vintage, Repurposed, Recycled items and other Artisan Crafts
  • Direct Sales is allowed if space is available
  • No inventory requirements or quotas
  • No sales requirements or quotas
  • No previous event attendance requirements or quotas
  • Similar products may be sold by like vendors at the same event

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  • Duplicate vendors of the same exact product or company are accepted by request of each vendor on a case-by-case basis and with approval from the Owner.
    • Direct Sales (MLM) vendors are responsible for adhering to their company’s policy and procedures (P&P)
      • Texas Trade Days is not responsible for knowing each MLM P&P or the vendor’s violation of their MLM’s P&P.

PROHIBITED ITEMS AND INFORMATION:

Texas Trade Days will not allow the following items to be sold, traded, distributed or display. Items include, but are not limited to: (06/22/2018)

  • All firearms and ammunition, knives, swords, brass knuckles, nun-chucks, any items with intended or perceived use to be a weapon;
  • pornography, smut, provocative items, sexually explicit items, any item with intended or perceived use to be a sexually explicit item;
  • drugs, illegal/controlled substances, and/or tobacco and associated paraphernalia, smoking pipes, bongs, hookahs, any item with intended or perceived use to be a drug and/or tobacco paraphernalia;
  • all alcohol and related information;
  • all potential copyright infringement items;
  • any flea market type cheap wholesale/resale items;
  • all gang related items; any items deemed inappropriate by the Owner.
  • Prohibited and inappropriate items whether new, used, antique, vintage, etc. found during the event will result in the removal of the items immediately.
    • Refusal to remove the items will result in the vendor booth being removed from the grounds immediately without refund. No exceptions.
  • Membership status of current members will be under immediate review and event only vendors may be restricted from future event participation. (06/22/2018)
  • UNLAWFUL DRUG/ALCOHOL POSSESSION/CONSUMPTION IS STRICTLY PROHIBITED.
  • If at any time there is concern whether a vendor has sold/promoted, currently sells/promotes or will in the future sell/promote prohibited items and/or information, it is the Owner’s decision whether to continue membership or vendor participation, and denials are without refund.

PHOTOGRAPHY AND VIDEOGRAPHY:

Texas Trade Days and authorized representatives may take photos and videos during events for use in Texas Trade Days advertising and marketing, online and offline. Any vendor wishing to not be photographed or recorded may opt out by notifying the Owner and any authorized representatives at the time photos and videos may be taken.

Editorial or Professional guests may be present during events to photograph or record the market and its vendors. Vendors can still use their rights to opt out of these photos and videos by notifying the guest(s) at the time of photography or recording.

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Vendors who wish to take video recordings of the event for their personal, advertising and marketing use are authorized to do so under the following conditions, including but not limited to:

  • General purposes to market the event
  • Vendor marketing and advertising
  • Does not interfere with other vendors
  • Does not infringe on the rights of other vendors, customers, venues, guests, etc. to opt out of photography and/or recording
  • Does not require others to participate in any way in the photography or recording
  • Does not discuss specifics of each vendor or each vendor’s business
  • Does not include personal comments about the market, vendors, venues, customers, guests, etc.

The Owner reserves the right to discontinue any photography or recording for any reason at any time; request any photos or videos to be removed from any social media accounts, websites, etc. where the photos or videos are found; request any photos or videos to be edited.

VENDOR BOOTH FEES:

Vendors are responsible for making a successful payment of their booth fees at the time of application. (06/22/2018) The Owner does not guarantee a booth space will be secured for the vendor until all required permits, legal documents, applications and payments have been made by the vendor and approved by the Owner.

  • Booth fees may vary by cost, size, venue and location within an event. (06/22/2018)
    • Standard Base Booth Rate: (06/22/2018)
      • $0.75/sqft based on a 10×10 booth space
    • Booth fees include: Standard Base Booth Rate, Venue Amenities, Event Advertising, Certain Vendor Rentals (if available), Fees Incurred, Texas Trade Days Operations and Event Operations
    • DISCOUNTS/SALES: Discounts/Sales do not apply to booth fees already paid prior to the offer period nor do they extend past the offer period.
      • Discounts/Sales are subject to Owner discretion.
    • Filled on a first come, first served basis according to date of completed application and processed payment.
    • Owner does not guarantee space availability, unless the vendor is confirmed.
    • Booths must be attended by the applying vendor. (06/22/2018)
      • Vendor fill-ins are not allowed. No exceptions. (06/22/2018)
      • Vendors are not allowed to “resell” their booth to another vendor. (06/22/2018)
      • All vendors must complete a Texas Trade Days application and make a successful payment directly to Texas Trade Days at the time of application. (06/22/2018)
    • Booth sharing is not allowed.
      • Only Direct Sales Teams can share a booth for coaching and training purposes.

CONFIRMED VENDORS:

  • Must have an application on file for each event and booth must be occupied by applying vendor. (06/22/2018)

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  • Confirmed vendors will be listed on the event’s and/or event day page on Texas Trade Days website.
    • Vendors not confirmed will not be listed
  • Confirmed vendors will receive an event email containing details of the booked event no later than the Thursday before the scheduled event. (06/22/2018)
  • Applying vendors should check the Vendor Confirmation page of the Texas Trade Days website to verify confirmation. (06/22/2018)
    • Vendor needs to email the owner if they do not see their name listed within 1 week and has not received an email from the Owner. (06/22/2018)
    • Application submission confirmation emails do not represent vendor approval, acceptance and/or vendor booth confirmation. (06/22/2018)

LAST MINUTE VENDORS:

  • Space availability is not guaranteed
  • Must meet the vendor requirements to be considered by the Owner to attend the event
  • Current Texas Trade Days Members receive priority consideration and approval (06/22/2018)

TEXAS TRADE DAYS MEMBERSHIP:

Texas Trade Days strives to provide vendors with adequate community exposure to help them get the most out of their Texas Trade Days experience. Membership with Texas Trade Days is optional though strongly encouraged. Membership does not prevent vendors from participating at other area vendor events and does not require 100% participation at all Texas Trade Days events. Membership is not required to participate as a vendor for Texas Trade Days.

                MEMBERSHIP OPTIONS (06/22/2018)

                Standard Annual Membership: $125/year

  • Effective January 1st to December 31st each year
    • Memberships are not prorated throughout the year
  • First chance to book newly released event dates, when available
    • Members have 2 days to book before applications are released to the public
  • Dates, Spaces and Venues are still first come, first served among members
  • Be listed on Texas Trade Days website

EFFECTIVE 06/22/2018:

  • Members will receive 1 directory website link listing on the Texas Trade Days website

        Current 2018 Members:

  • Current Website Blog Pages are grandfathered until December 31, 2018 (06/22/2018)
  • Receive priority booth locations
  • Receive priority acceptance if application is received the same time as a non-member applicant
  • Receive priority notification and acceptance for last minute space availability
    • Must have correct phone and email on application

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  • Receive 1 link posted on the Texas Trade Days website event page
  • Ability to purchase Texas Trade Day Member products from Texas Trade Days Novelty Shop
  • Receive other Member only perks when available

Winter Membership Booking (January through March) $600

  • Standard Annual Membership
  • Includes all markets for the season (6 dates max)
  • Current Member Rate: $500

 Spring Membership Booking (April through June) $600

  • Standard Annual Membership
  • Includes all markets for the season (6 dates max)
    • Excludes Galveston County Trade Days
  • Current Member Rate: $500

 Summer Membership Booking (July through September) $600

  • Standard Annual Membership
  • Includes all markets for the season (6 dates max)
  • Current Member Rate: $500

 Fall Membership Booking (October through December): $600

  • Standard Annual Membership
  • Includes all markets for the season (6 dates max)
  • Current Member Rate: $500

NOTE: Seasonal Membership/Booking secures all open and available spaces for the member during the membership season booked. It does not double-book the member with another vendor at the same event nor does it remove an already booked vendor from an event. Seasonal Membership/Booking only books open and available spaces within the season and does not guarantee attendance for the maximum allowed dates. Seasonal Membership is available to all vendors. Current Member Rates are only available to current members. Prices, options and duration are subject to change.

MEMBERSHIP PRIORITY:

Seasonal Package and Business Package Members receive priority acceptance and confirmation over Standard Annual Members, as Standard Annual Members receive priority acceptance and confirmation over non-member vendors.

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VENDOR ADVERTISING SERVICES: (06/22/2018)

Vendor advertising services are an additional service not otherwise provided by Texas Trade Days and are available to all vendors in the State of Texas. Texas Trade Days helps increase vendor exposure online by advertising the vendor through various channels to our fast-growing online network. All applications must meet the Texas Trade Days standards of this policy. Texas Sales Tax is charged in addition to current price at the rate of 8.25%.

Website Blog Page: $25/month plus tax

Shares to thousands of followers on: WordPress Blog, Facebook, Twitter, Google+ and gets listed on search engines. Also includes an important backlink to vendor’s website and search engine optimization (SEO).

  • 3 Month Page Listing: $75
  • 6 Month Page Listing: $140 (Save $10)
  • 12 Month Page Listing: $275 (Save $25 – 1 month free)
  • Does not affect current 2018 Members

Vendors are required to submit a 1-4 paragraph professional business bio on their application for services. Texas Trade Days reserves the right to edit, correct and rewrite all bios that do not meet our professional standards. Vendors are responsible for ensuring information, links and business names are correct on their application. Prices, options and duration are subject to change.

Social Media Sharing & Email Newsletter Distribution: $35/month plus tax

Advertises once a month to thousands of followers and subscribers with tens of thousands reach on: Facebook, Instagram, Twitter, Google+ and Email.

  • 3 Month Subscription: $105
  • 6 Month Subscription: $200 (Save $10)
  • 12 Month Subscription: $350 (Save $35 – 1 month free)

Vendors are required to submit all links, usernames and a 1 paragraph professional business post of not more than 140 characters in length as requested on the vendor Advertising Services application. Texas Trade Days reserves the right to edit, correct and rewrite all bios that do not meet our professional standards. Vendors are responsible for ensuring information, links, usernames and business names are correct on their application. Prices, options and duration are subject to change.

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VENDOR BUSINESS PACKAGES: (06/22/2018)

Vendor Business Packages are available to all vendors in the State of Texas who wish to increase their business exposure while participating at Texas Trade Days events. Vendor Business Packages are a complete vendor package which provides the full range of services offered by Texas Trade Days. Texas Sales Tax is included in the price for the advertising services only, at the rate of 8.25%.

Quarterly Business Package with Membership: $819.85 (includes tax)

  • Standard Annual Membership
  • Includes all booth fees for 3 months at the current member rate (6 dates max)
  • Includes 3-month rate for Website Blog Page
  • Includes 3-month rate for Social Media Sharing and Email Newsletter Distribution

Quarterly Business Package for Current Members: $694.85 (includes tax)

  • Current Members Only
  • Includes all booth fees for 3 months at the current member rate (6 dates max)
  • Includes 3-month rate for Website Blog Page
  • Includes 3-month rate for Social Media Sharing and Email Newsletter Distribution

Monthly Business Package: $214.95 (includes tax)

  • Non-Member Vendors
  • Includes all booth fees for 1 month (2 dates max)
  • Includes 1-month rate for Website Blog Page
  • Includes 1-month rate for Social Media Sharing and Email Newsletter Distribution

NOTE: Vendors are responsible for submitting all required documentation, links, usernames, business names and applications are subject to approval. Vendor Business Packages secure all open and available spaces for the vendor during the business package term. It does not double-book the member with another vendor at the same event nor does it remove an already booked vendor from an event. Vendor Business Packages only books open and available spaces within the business package term and does not guarantee attendance for the maximum allowed dates. Vendor Business Packages are available to all vendors. Prices, options and duration are subject to change. REFUNDS SECTION APPLIES.

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VENDOR PAYMENTS:

All vendors are required to make payment through the website processor or PayPal. Texas Trade Days does not allow any “friends and family” payments. Credit card processing and transaction merchant fees are included in all costs to the vendor.

  • Cash, Checks, Money Orders are not accepted
  • Payments must be made at the time of application submission. (06/22/2018)
  • Vendor payments must be processed and approved by the credit card processor or PayPal before payment is considered received by Texas Trade Days.
    • eChecks through PayPal may delay vendor confirmation.
    • Texas Trade Days is not responsible for unconfirmed spaces, denied or delayed memberships as a result from failed, denied, delayed or missing vendor payments.

REFUNDS: (06/22/2018)

Texas Trade Days does not issue refunds or booth fee “roll overs” for the following, but not limited to:

  • Membership (06/22/2018)
  • Revoked membership for violations of this policy
  • Removal of vendor from an event for violations of this policy
  • Denial of vendor attendance from future event for violations of this policy
  • Vendor “changes of mind”
  • Vendor double-booked with another event regardless if it’s Texas Trade Days or not
  • Vendor Cancellations
  • Low Vendor Sales
  • Poor Vendor Performance
  • Low Customer Traffic
  • Failure of vendor to check space availability for specific event dates on Texas Trade Days website that results in a double-booked company or product where space is no longer available.
  • “No Call, No Show” vendors for the date in which they are confirmed
    • Repeated “no call, no show” vendors may not be allowed to attend future event without refund

RESCHEDULED OR ROLL OVER EVENT:

If an event must be rescheduled or must roll over to the next event date by uncontrollable means, the Owner will make all possible attempts to reschedule the event or roll the rescheduled event over to the next available similar event date, whichever is in the best interest of the Texas Trade Days.

VENDOR BOOTH FEES – RESCHEDULED EVENT:

  • Booth fees will apply (roll over) to the rescheduled event date.
  • “Roll Over” vendors will receive priority for filling space before other vendors can book.
  • No refunds for vendors who decide not to “roll over” to the rescheduled event.

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VENDOR BOOTH FEES – ROLL OVER EVENT:

  • “Roll Over” Vendors will be given priority to fill remaining spaces
  • Booth fees will apply to the next available similar event date without proration
  • No refunds for vendors who decide for any reason not to “roll over” to the next available similar event date.
  • Double-Booked Vendors of events held by Texas Trade Days will receive a refund, if:
    • The space is already filled
    • The next available similar event date booth fee is greater than or equal to the original “rolled over” event date AND the vendor has already booked the next similar event date.

SEASONAL MEMBERSHIP BOOKING AND BUSINESS PACKAGES: (06/22/2018)

Full and partial refunds are not issued for Seasonal Membership and Business Packages.

VENDOR ADVERTISING SERVICES: (06/22/2018)

All approved Vendor Advertising Services agreements are final. Vendors will not receive full or partial refunds for any cancellations of Texas Trade Days Vendor Advertising Services. If there are issues regarding vendor information submitted for advertising services, the vendor is responsible for contacting Texas Trade Days to make any corrections.

ISSUED REFUNDS:

Any refunds issued to vendors are at the discretion of the Owner and is not negotiable. Any vendors refunded is in accordance to any venue refunds issued to Texas Trade Days and/or minus costs incurred by Texas Trade Days as a result of processing applications, payments, advertising, etc.

Any vendor refunds will be issued as credits. Vendors may receive their credit as an electronic gift card via their email. It is the vendor’s responsibility to make sure they use any credits they may have. Texas Trade Days will not make adjustments for vendor failure to apply their credit to another date. Vendors agree to use their credit according to the terms on the electronic credit. Refunds and any time extensions will not be issued for expired credits. Credits are non-transferable and do not have a cash value. (06/22/2018)

APPLICABILITY OF THIS SECTION:

This refund section applies to all memberships, booking styles and services offered by Texas Trade Days.

EVENT TRAFFIC & VENDOR SUCCESS:

Texas Trade Days does not guarantee any amount of customer traffic volume and is not obligated to quote previous and/or projected customer attendance estimates. Texas Trade Days only provides vendors an opportunity to sell at scheduled events. Each vendor is solely responsible for their own success. Texas Trade Days is also not responsible for the sales performance of participating vendors. (06/22/2018)

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DISPUTES:

If a dispute and/or conflict arises between vendors, or vendors and the public, vendors are to notify the Owner or their assigns immediately to handle the dispute and/or conflict.

If a venue has provided paid security, the Owner and/or their assigns will also notify venue security of the dispute and/or conflict.

In more serious cases, a member may feel they need to call 911 for emergency services. Please notify the Owner and/or their assigns immediately after 911 services have been called.